Skip to main content


Using Library Materials

Library card policies

Who can use the Concordia Library Technology Center?

Students, faculty, and staff from a CLIC Library are able to use the Concordia University Library. A valid ID is required to check out materials. The Concordia University Library Barcode is the 14-digit number located on the back of the University ID.

Students, faculty, and staff may obtain or replace an ID card at the Card Services office located in Meyer Hall 124.

Courtesy borrowing privileges can be obtained for alumni, neighbors, and Lutheran pastors. These cards may be obtained at the Circulation Desk in the library.

Loan periods by user





Faculty and Staff

120 Days

150 days



8 Weeks

112 Days


Alumnae/i and Lutheran Pastors

4 Weeks

56 Days


Friends of the Library and Community Residents (Neighbors)

4 Weeks

56 Days


Checking out and returning materials

All material taken out of the library must be checked out at the Circulation Desk.

All borrowed material must be returned to the circulation desk so that it can be checked in properly. There is a return slot located inside the library next to the Circulation Desk; an outdoor book return is located outside the north side of the library, near the Pearson Theater. Please use this outside drop-off location only when the library is closed.

Distant patrons

For patrons residing outside of the Twin Cities Metro area, materials can be mailed to your home upon request; it is then your personal responsibility to return the materials to the Concordia library through the U.S. postal service.

Please send materials to:

Library Technology Center
Concordia University Library
1282 Concordia Ave.
St. Paul, MN 55104

Making copies

Copy machines are available to photocopy non-circulating materials. Photocopies cost $.10 per page. Patrons can purchase a copy card with cash at the Circulation Desk. Students can charge copies to their student account.

Requesting materials

Physical materials can be requested from any CLIC library in CLICsearch using the request button on each book's detailed display page. Books requested will be held behind the Circulation Desk for 2 weeks.


Electronic materials from other CLIC libraries are not requestable.

Renewing materials

Library materials can be renewed from the date of the original loan until they reach a maximum loan period.

Items that cannot be renewed include:

  • Items that have reached the maximum loan period
  • Items that have been recalled by the library or another user
  • Course Reserve materials

Renew Online

Log into CLICsearch with your Connect username and password. Once you are logged in, select your name in the right-hand corner, and go to My Library Card. You can renew items from the Loans section.

Circulation Questions

Circulation Desk, or 651-641-8237

Borrowing by user

Undergraduate, Cohort, and Graduate Students

Currently enrolled students of Concordia University have full borrowing privileges. Students from other CLIC member libraries also have full borrowing privileges, as long as they have a valid ID from their own institution in hand.

Faculty and Staff

Faculty (including adjunct) and staff have full borrowing privileges. Must have institution ID card to check out materials.

Alumnae/i and Lutheran Pastors

Alumnae/i are eligible for a Courtesy Borrower card with restricted borrowing privileges after filling out an application at the Circulation Desk.


Neighbors of the University (must live between Concordia Ave, Hamline Ave, Selby Ave, and Lexington Ave) may obtain a Courtesy Borrower card with restricted borrowing privileges. Apply for a card at the Circulation Desk.

Thesis/Capstone Students

Continuing Education and Cohort students finishing their thesis/capstone will be evaluated for library privileges after filling out the Library Privileges Request Form.

Restricted borrowing privileges

Patrons who have restricted borrowing privileges may check out items from Concordia University Library only. CLIC materials and ILL items are not included.

Courtesy borrowing cards are valid for one year from the date of issue.

Borrowing/loan periods by material type


The loan period for most books is determined by the status of the borrower. See the Loan Periods by User chart for further details.

Periodicals (including magazines, journals, newspapers, and microfilm)

Periodicals may not be checked out. Special arrangements may be made through the library staff for in classroom use or to accommodate special photocopying needs.

Reference Books

Reference books may not be checked out except with special permission by the library staff for in-classroom use.

Germanic Genealogy Society Collection

Germanic Genealogy Society Collection may not be checked out.

Course Reserves and Equipment

The loan period for course reserve and equipment items is set by the instructor or library staff. The loan period may be 3 hours, 3 days, or 7 days. Reserves are not renewable. Some Equipment is bookable by faculty and staff through CLICsearch.


These items may be checked out in person, but are not requestable through CLICsearch for CLIC members. The loan period is 2 weeks with a maximum loan period of 21 days


Media materials are requestable through CLICsearch for CLIC members and may be checked out for 2 weeks with a maximum loan period of 21 days.

Reciprocal arrangements

Concordia University is a member of the Cooperating Libraries in Consortium (CLIC),  a consortium of private colleges and universities in the Twin Cities metro area. Students, faculty, and staff of any CLIC institution may use their ID card to check out books at any CLIC library Walk-in patrons from CLIC institutions will need to return items back to Concordia University Library.

Members of CLIC:

  • Bethel University, Bethel Seminary
  • Concordia University
  • Hamline University
  • Northwestern University
  • University of St. Thomas

For institutions not listed here, use Interlibrary loan to obtain materials outside our library consortium.

Policies for lost materials

You are responsible for any materials borrowed from the Concordia Library and CLICsearch. Overdue notices are sent 7 days, 21 days, and 28 days after the due date of most materials. On the 28th day, the materials are considered lost and your account will be billed $65 for lost books or $115 for lost media materials.

Missing/loan materials (after 28 days)

$65 replacement fee for a book; $115 replacement fee for media. Interlibrary loan items are charged at the discretion of the lending library. Unresolved “lost” items will result in the following actions:

  • Library borrowing privileges will be suspended.
  • A hold and charge will be placed on student accounts which will prevent students from registering for classes and receiving transcripts, now and in the future. Books or media returned after the replacement fee has been assessed should not be placed in the book return. To be certain that all charges are cleared from your account, return “lost” items directly to the Circulation Desk staff. The replacement fee is usually waived if the item is returned prior to final processing, and in good condition. A $5 processing fee will remain on account.

Replacement Fees

You may pay your replacement or processing fees by cash or check at the Business & Cashier's Office located on the first floor of the Poehler Administration building. Please notify library staff upon payment to remove hold on account.

Billing Questions

Access Services Coordinator, Netanya Roden, or 651-641-8240